Information We Receive

When you visit Biography & Memoir Archive, our servers automatically record certain technical information. This includes your IP address, browser type and version, operating system, referring page, and the date and time of each request. We also collect data about the device you use, such as screen resolution and language preferences, where your browser or device makes this available. This information is used to operate the catalogue, diagnose technical issues, and understand general usage patterns.

Voluntary Submissions

If you send us a message via the contact email (editor@exuar.com) or through any form on the site, we receive the content of your message and the metadata you provide, such as your name and email address. We use this only to respond to your inquiry and do not add it to any marketing list.

Site Preferences and Cookies

We use cookies and similar technologies to remember your preferences (such as text size or display settings) and to enable core site functions. These are sometimes called strictly necessary cookies. Where enabled, we may also use analytics cookies to help us understand how the catalogue is used, and advertising cookies to show you relevant content from third-party ad networks. You can control cookies through your browser settings; disabling certain cookies may affect site performance.

Analytics and Advertising

Where analytics are enabled, we use a service that collects aggregated, non-identifying data about page visits, referring sites, and browsing behaviour. This service may set its own cookies. Where advertising is displayed, third-party ad providers—including Google and its partners—may use cookies and web beacons to serve ads based on your visits to this and other sites. These technologies allow them to measure ad effectiveness and prevent repeated ads. You can learn more about Google’s advertising practices and opt out of personalised advertising by visiting the Google Ads Settings page.

Third-Party Cookies and Web Beacons

Some pages may embed content from external services (for example, videos or maps). These services may set their own cookies and use web beacons. We do not control these technologies and recommend reviewing the privacy policies of those providers. We do not share your personal information with them; any data they receive is governed by their own policies.

Purposes of Processing

We process the information described above for the following purposes: to provide and maintain the catalogue; to improve and personalise your experience; to analyse usage trends; to detect and prevent technical issues or misuse; and, where advertising is enabled, to facilitate the display of advertisements. Our legal basis for processing is our legitimate interest in operating a free, independent literary archive, and, where you have consented (for example, by accepting non-essential cookies), that consent.

Service Provider Access

We may engage third-party service providers to help us host the site, process payments (if any), send emails, or analyse data. These providers are given access only to the information necessary to perform their tasks and are contractually bound to keep it confidential and not use it for other purposes.

Security

We take reasonable measures to protect the information we collect against loss, theft, and unauthorised access, use, or modification. However, no internet transmission or storage system is completely secure, and we cannot guarantee absolute security.

Retention

We retain server logs and analytics data for a period necessary to fulfill the purposes described above, after which they are deleted or anonymised. Messages and other voluntary submissions are kept only as long as needed to address your request or as required by applicable law. We do not specify a fixed retention period because the appropriate length depends on the nature of the data and the purpose.

Your Choices and Rights

You can control cookies via your browser settings, including blocking all cookies or notifying you when a cookie is set. You can also use the cookie consent banner on our site to accept or reject non-essential cookies. If you have submitted personal information through a message, you may request access, correction, or deletion by contacting us at editor@exuar.com. Depending on your location, you may have additional rights under applicable privacy laws, such as the right to object to processing, to request data portability, or to withdraw consent at any time where processing is based on consent. We will respond to requests in accordance with applicable law.

Children’s Privacy

We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal data without parental consent, we will take steps to delete that information. We encourage parents and guardians to monitor their children’s online activity.

External Links

The catalogue may contain links to other websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

International Access

Biography & Memoir Archive is operated from Canada. If you access the site from outside Canada, your information may be transferred to, stored, and processed in Canada or other countries where our service providers operate. By using the site, you consent to such transfer, storage, and processing. We take steps to ensure that your information receives an adequate level of protection in accordance with applicable law.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page. We encourage you to review this page periodically for the latest information on our privacy practices.

Contact

If you have questions about this Privacy Policy or wish to exercise your rights, please contact the managing editor at editor@exuar.com.